Assign a Training

To assign a training, navigate to the Trainings page and find a training of interest.

From the Training Catalogue

Your training catalogue will show you all trainings that your organization has access to. This includes:

• Affinity suite of trainings

• Private trainings

• Already assigned trainings

Under the "Assigned" sub-tab you will find all trainings which you have assigned at least one instance of to your learners.

Under the "Available" sub-tab you will find trainings which your organization has access to and have not yet been assigned. We separate the trainings like this so it is easy for you to find new and useful trainings to add to your learners education.

You can click on any training you are interested in assigning, and then click "Create New Assignment" to create a new assignment for your organization for this training and to begin adding learners to it.

Find a training of interest from the catalogue's tab.

A currently unassigned training. Click the Create New Assignment button to assign to this organization.

After clicking 'Create New Assignment', you have a new assignment for this training for your organization. You can begin to add learners to the assignment and modify due dates and requirements.

Training Details versus Training Instance

For any given training, you will have a training details page, which will list all instances of this training which have ever been assigned. As your usage of Affinity grows, you will find that you assign courses like AML/BSA yearly or quarterly. In this example, all of these instances are available on the training details page. You can click on any one of the instances, to take you to a separate page to just manage that individual instance.

Click on the link from the details page for this particular training instance to go to it's individual instance page. You can manage all trainings from either page.

Training Management

Once you have created at least one instance of an assignment for a particular training, you can continue to add more instances or modify those which are already live.

A training instance is an assignment of a particular training to a set of learners with certain due date and requirement parameters.

You can have many instances for any particular training. A common use case of this might be re-assigning AML/BSA training annually to all of your learners.

You may already have assigned trainings to your organization, but it was a point-in-time assignment and not all of the current learners of your organization have this training assigned.

To assign it to everyone, choose the training from the Assigned Trainings tab and then click the 'Assign' button and confirm.

A new instance of FDCPA was created.

Modifying the Due Date

You can modify the due date for an instance of a training by using the Due Date selector in the top right of any training instances UI. Changing the due date will change the default for all learners.

The final due date for a learner will be their specific due date if you have set a learner specific override or the global due date for the instance. Learner overrides take precedence.

Nudging Everyone

You can nudge all learners of this particular instance who have not completed the training by clicking on the nudge button in the top right of the training instance UI.

Advanced Settings

Click on the settings cog icon in the top right to open up the advanced settings pane.

Advanced Settings Pane

In the advanced settings pane, you can:

• Toggle the default requirement for this particular instance.

• Add supporting documents that are available to a learner when they take this training.

• Delete the training.

Note: Deleting a training will remove all progress data.

Adding Learners

You can add as many learners as you want to a training instance. To begin adding learners, click on the "No People" icon to see a list of learners which have not set been assigned. You can begin selecting learners or decide to assign to everyone in your organization.

Assigning to Specific Users

Assigning to 2 specific users. See the "Assign to 2 Selected" at the top for this instance.

Assigning to Everyone

"Assign to All" button will assign the training to all learners in your organization.

Assigning via Groupings

You can also assign by groups of: department, title, and state/region.

Click on the Advanced Group Filters to begin this and then use the dropdowns to filter the specific learner groupings you'd like.

Using the advanced group filters to filter by 'engineering' department.

When you are ready, click "Assign All Filtered" to assign all those who are shown by the filters. You do not need to check each box individually when you use this button.

After clicking 'assign all filtered', you will be asked to confirm

Removing Learners

To remove learners from an individual training, you can click on the settings cog to the left of their name in the assignment instance view. This will open a modal where you can toggle various settings, which includes removing them from this training.

Removing a learner from a training will also remove all progress data.

For more details on individual learner management for a training, see: Trainings